Legal & Contact

2.1 Who is responsible

INFLECTION Zurich, an association under Swiss law with its seat in Zurich, is responsible for the processing described here. For all data protection matters, write to contact@inflectionzurich.ch.

2.2 Visiting our website

No cookies, no tracking. We do not set cookies for visitors and do not use analytics, tracking pixels or profiling tools. Fonts, images and scripts are all loaded from our own server; your browser does not connect to any third party while you browse our site.

Server logs. When you open a page or one of our short links (e.g. go.inflectionzurich.ch), our web server automatically records your IP address, the date and time, the page or file requested, the referring page and your browser’s identification string. We use these logs only to operate the website securely and to detect and fix errors and attacks. They are deleted after 14 days.

Hosting. Our website, our short links and our e-mail run on a server rented from Hostinger, an EU-based hosting company, located in Germany.

Team login. Our team members log in to an internal admin area, which uses one technically necessary session cookie. This does not affect visitors.

2.3 Contacting us by e-mail

If you e-mail us, we use your e-mail address and the content of your message to answer you. We delete correspondence when it is no longer needed, at the latest two years after the matter is closed.

2.4 Signing up for events (pretix)

The “Sign-up” button takes you to our ticket shop on pretix.eu. pretix is operated by pretix GmbH, Heidelberg, Germany, which processes your data on our behalf and according to our instructions under a data processing agreement. pretix stores the data on servers in Germany. pretix also sets the cookies its shop needs to work; see pretix’s privacy policy.

What we collect: your name, your e-mail address, optionally your phone number, your answers to any event-specific questions (see 2.5), your confirmation that you have read our photo notice (see 2.6), and order details (order number, time of sign-up, whether you were admitted, and check-in at the event).

Why: to process your sign-up, decide who gets a place where places are limited, send you information about the event, reach you at short notice (phone, if you give it), and check you in at the entrance.

Who sees it: our team members who organise the event, and pretix as our processor. We do not sell your data or use it for advertising.

How long: we delete your sign-up data no later than six months after the event. We keep anonymous statistics (e.g. number of sign-ups, no-show rates) longer; they do not identify anyone.

2.5 Access questions and sharing them with speakers

For some events we ask a question as part of the sign-up, for example “What would you ask the speaker?”. We use your answer to decide who gets a place.

If you agree in the sign-up form, we may also pass your answer to the event’s speaker(s) to help them prepare. We pass on only the text of the answers, word for word and in random order, without your name, e-mail address or any other details from your sign-up. If your answer itself mentions things about you (for example your project, employer or research group), the speaker may be able to tell that it is yours, so leave out such details if you don’t want to be recognised. Some speakers are based outside Switzerland and the EU, in countries that may not have equivalent data protection laws; we share answers with them only if you agreed. We ask speakers to use the questions only to prepare their talk and not to pass them on.

Your answers are deleted together with your sign-up data (see 2.4).

2.6 Photos at our events

Our team takes photos at our events to document them and to present our association. We photograph groups and the event setting; we do not take portrait photos of individual attendees. You may still be recognisable in some photos.

We may publish these photos after the event:

• on this website, on the page of the past event, where they can be viewed and downloaded;
• on our LinkedIn and Instagram accounts;
• in our WhatsApp Community.

LinkedIn, Instagram and WhatsApp are operated by US companies (LinkedIn/Microsoft, Meta), which process published content under their own privacy policies and may store it in the USA.

How to prevent publication: we publish photos only after the event has ended. Tell any team member at the event that you do not want to appear, and we will not publish photos in which you can be recognised. You can also write to contact@inflectionzurich.ch at any time afterwards; we then remove photos of you from our website and our own posts within seven days.

What we cannot undo: photos on our website can be downloaded, and social media posts can be shared or saved by others. We cannot remove copies made by third parties.

Legal basis: we publish photos because we have a legitimate interest in documenting and presenting our events. We take your interests into account by telling you in advance, photographing groups rather than individuals, publishing only after the event, not naming people in photos without their agreement, and respecting every objection.

When you sign up, we ask you to confirm that you have read this notice.

2.7 Speakers

On event pages we publish the names, roles, organisations, short bios and, if provided, portrait photos of our speakers, and after the event, with the speaker’s permission, their slides. This information stays on the page of the past event as part of our event archive. Speakers can ask us at any time to remove it.

2.8 WhatsApp Community

You can join our WhatsApp Community via a link on our website. WhatsApp is operated by WhatsApp Ireland Ltd. and Meta Platforms, Inc. (USA), which process your data under their own privacy policy and may transfer it to the USA. As administrators, we can see the phone numbers and profile names of all members. We use them only to run the community. You can leave the community at any time.

2.9 LinkedIn and Instagram

We run accounts on LinkedIn and Instagram. When you visit or interact with them, the platform operator processes your data under its own privacy policy, generally also in the USA. For the statistics these platforms show us about our pages, we may be jointly responsible with the operator; their terms on joint responsibility apply.

2.10 Recipients and transfers abroad

Recipient	Purpose	Country
Hostinger (processor)	Website, short links and e-mail hosting	Germany (server); company in the EU
pretix GmbH (processor)	Event sign-up and check-in	Germany
Speakers, only if you agree	Access questions without names (see 2.5)	Switzerland and other countries, including outside the EU
Meta (WhatsApp, Instagram), LinkedIn	Community, social media	USA

Switzerland recognises Germany and the EU as providing adequate data protection. For the USA, adequacy is recognised only for companies certified under the Swiss-U.S. Data Privacy Framework, which includes Meta and Microsoft/LinkedIn at the time of writing. Answers are shared with speakers in other countries only with your consent.

2.11 Your rights

You can ask us at any time:

• what personal data we hold about you (access);
• to correct inaccurate data;
• to delete your data;
• to stop using it, in particular to stop publishing photos of you (objection);
• to withdraw your consent to sharing your answers with speakers (effective for future sharing);
• to receive data you gave us in a common electronic format.

Write to contact@inflectionzurich.ch. We may ask you to confirm your identity. We answer within 30 days.

If you think we handle your data unlawfully, you can complain to the Swiss Federal Data Protection and Information Commissioner (FDPIC, edoeb.admin.ch) or, if you live in the EU, to your local data protection authority.

2.12 Changes

We update this Privacy Policy when our activities change. The current version is the one published on this page.